Managing communication

Then consider how effective your existing communication strategies are:

Managing communication

Managers must direct information and control messages in a variety of settings using a wide assortment of tools. Well-managed communication enables staff to stay connected and keeps a company operating effectively in the marketplace. Communications Systems People use laptops, net books and smart phones to send and receive voice, text, and video anytime, anywhere.

Executives charged with managing communications must keep up with communications technology, not to buy the latest iteration, but to ensure staff can focus on interacting and pooling resources to get work done.

Managing Communication in Business |

Managers must determine which combination works easily and transparently, with enough flexibility to adapt to changes or growth in the corporation. For example, email serves to quickly convey bits of information and act as an electronic paper trial, but neither can handle overly complex messages nor replace the rapid exchange of meaning accomplished through face-to-face interaction accomplished with video conferencing or even by telephone.

One-to-one Communications Managers frequently impart information on an individual basis, from formal interviews to hallway chats. To connect person to person, managers must receive messages as clearly as they send them.

When sharing ideas, managers cannot only state the desired action, but offer expected results or benefits to motivate the employee into executing the task.

Managers must listen intently, noting voice tone and body language to pick up the entire signal. The manager acting as moderator can prepare participants for a meeting by distributing an agenda with the objective clearly delineated.

She also can assign tasks, such as potential solutions to problems or project progress reports, to ensure participants contribute during the meeting. While in the meeting, she can foster a safe atmosphere by clearly presenting ideas, focusing on the objective rather than on individuals, encouraging participants to open up and offer honest opinions, and ensuring everyone understands the ideas presented to the group.

Presentation Whether training employees, delivering a sales pitch, or presenting results to stakeholders, managers control the presented message by carefully crafting the address. The he over-prepares, developing a firm grasp not only of individual facts but of the overall context and how it impacts the audience.

This allows him to focus on connecting with the audience, rather than worrying about forgetting specific lines. As people become more bombarded with information, they will filter out a greater percentage to focus on what they feel is most relevant to them.

Managers must understand what motivates their audiences in order to persuade people to move in the direction leaders want them to go, whether starting a new initiative or purchasing a new product. They can craft effective messages if they follow the acronym AIDA: Attract attention by building a word picture; hold their Interest in the subject by adding relevant information; appeal to their Desire by getting beyond facts or attributes to the underlying benefits that will fulfill wants or needs; and clearly describe the Action to take, including how, where and when the action should take place.My communications prior to the project start are likely quite different from communications once the project has launched, throughout the project and again at the end.

And certainly communications may change if challenges arise that must be addressed with stakeholder involvement. Few people would question the value of good communication in a business setting.

However, espousing good communication isn't the same as creating an environment where communication happens naturally.

Managing communication

Communication is deeply intertwined in an organization's culture, which is why it's. Watch video · Today's fast-moving projects generate a lot of email, phone calls, voicemail, and documentation.

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Managing communication
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